Privacy & Data Protection Policy
Effective Date: 12th May, 2026
1. Introduction
Ballincollig Tidy Towns is committed to protecting and respecting your privacy. This Privacy & Data Protection Policy explains how we collect, use, store, and protect personal information when you use our website or contact us.
We process personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Irish data protection laws.
2. Who We Are
Ballincollig Tidy Towns is a voluntary community organisation working to improve and enhance the local environment and community in Ballincollig, County Cork.
If you have any questions regarding this policy or how your information is handled, you may contact us at:
Email: info@ballincolligtidytowns.ie
3. Information We May Collect
We may collect and process the following information:
Your name
Email address
Telephone number (if provided)
Information submitted through contact forms
Information relating to volunteering or event participation
Website usage information through cookies or analytics tools
We only collect information that is necessary for the operation of our website and community activities.
4. How We Use Your Information
We may use your information to:
Respond to enquiries or messages
Organise community events and volunteer activities
Send updates or newsletters (where you have agreed)
Improve our website and services
Maintain website security and prevent misuse
We will never sell your personal data to third parties.
5. Legal Basis for Processing
We process personal data on one or more of the following legal bases:
Your consent
Legitimate interests relating to the operation of the organisation
Compliance with legal obligations
Where consent is required, you may withdraw it at any time.
6. Data Sharing
We do not share your personal data with third parties except where necessary to:
Operate website services (e.g. website hosting providers)
Comply with legal obligations
Protect the rights, safety, or property of the organisation or others
Any third-party service providers used by us are expected to comply with GDPR requirements.
7. Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected, or as required by law.
When information is no longer required, it will be securely deleted or anonymised.
8. Your Rights
Under data protection law, you may have the right to:
Access the personal data we hold about you
Request correction of inaccurate information
Request deletion of your data
Restrict or object to processing
Withdraw consent at any time
Lodge a complaint with the Data Protection Commission in Ireland
For more information, visit the Data Protection Commission.
9. Cookies
Our website may use cookies or similar technologies to improve user experience and monitor website performance.
You can manage or disable cookies through your browser settings.
If detailed cookie tracking or analytics tools are used, we recommend including a separate Cookie Policy.
10. Website Security
We take reasonable technical and organisational measures to protect personal data from unauthorised access, loss, misuse, or disclosure.
However, no internet transmission is completely secure, and users submit information at their own risk.
11. External Links
Our website may contain links to external websites. We are not responsible for the privacy practices or content of those websites.
Users should review the privacy policies of any external sites they visit.
12. Changes to This Policy
We may update this Privacy & Data Protection Policy from time to time. Any changes will be posted on this page with an updated effective date.
13. Contact Us
If you have any questions regarding this policy or your personal data, please contact:
Ballincollig Tidy Towns
Email: info@ballincolligtidytowns.ie